Jim’s Bookkeeping as part of JIM’S GROUP Pty Ltd
Personal information means information we hold about you from which your identity is either apparent or can be reasonably determined which may include but not be limited to your name, address, telephone number, email address and photograph.
Generally, Jim’s Group Pty Ltd (JIM’S) including Franchisors, Franchisees, Call Centres and contractors within the Jim’s Franchising System will collect personal information directly from you, only to the extent necessary.
We may collect the following information when:
The reference to “us” in each of the above includes Franchisors, Franchisees, contractors or Call Centres which we refer to in this document as the Jim’s Group Franchising System.
We store your personal information electronically or in hard copy.
We will collect personal information from you by lawful and fair means and not in an unreasonably intrusive way. We will use your personal information only for the particular purpose that you provided it which is to provide our services to you or for a directly related purpose such as required or permitted by law or with your consent. To enable us to provide those services, we will disclose your personal information to those relevant entities which are members of the Jim’s Group Franchising System.
We do not share your personal information with other organisations outside the Jim’s Franchising System unless you give us your consent, or where sharing is otherwise required or permitted by law, or where this is necessary on a temporary basis.
We will not disclose your personal information to overseas recipients. When we temporarily provide personal information to companies who perform services for us, such as specialist information technology companies or other contractors, we require those companies to protect your personal information as diligently as we do.
You may interact with us anonymously or use a pseudonym where this is lawful and practicable.
You have the right to request access to the personal information you provide, and to correct or update your personal information. This right is subject to certain exceptions allowed by law (see below at point number 4).
You may instruct us to remove any previous consent you provided to receive marketing communications from us.
You may contact us on the following telephone number: 131 546 or email address: email@example.com. Please address your correspondence to “Privacy: Legal Department”.
From time to time we may use the personal information we collect from you to identify particular JIM’S services which we believe may be of interest to you. We may then contact you electronically, by phone or in hard copy to let you know about these services and how they may benefit you. We will always give you a choice to opt out of receiving such information in future.
From time to time we may use the personal information we collect from you to survey your opinion about our services. We will always give you a choice to opt out of participating in such surveys.
Every personalised marketing contact sent or made by JIM’S will include a means by which customers may opt out of receiving further marketing information.
You may instruct us at any time to remove any previous consent you provided to receive marketing or survey communications from us.
We have a duty to maintain the privacy of all personal information we hold about you. However, certain exceptions do apply. For example, where disclosure of your personal information is:
e.g. disclosure to various government departments and agencies such as the Australian Taxation Office, CentreLink, Child Support Agency, or disclosure to courts under subpoena.
e.g. where a crime, fraud or misdemeanour is committed or suspected, and disclosure against the customer’s rights to confidentiality is justified.
Your consent may be implied or express and it may also be verbal or written.
It is inevitable that some personal information which we hold will become out of date. We will take reasonable steps to ensure that the personal information which we hold remains accurate and, if you advise us of a change of details, we will amend our records accordingly.
JIM’S will, upon your request, and subject to applicable privacy laws, provide you with access to your personal information that is held by us. However, we ask that you identify, as clearly as possible, the type/s of information requested. You may be required to provide us with personal identification.
JIM’S will deal with your request to provide access to your personal information in a reasonable time – usually within 30 days of receipt of your request. See point 2 above on how to contact us regarding your personal information held by us.
JIM’S will not charge you for lodging such a request but we may recover from you our reasonable costs incurred in supplying you with access to this information.
Your right to access your personal information is not absolute. In certain circumstances, the law permits us to refuse your request to provide you with access to your personal information, such as circumstances where:
JIM’S is committed to keeping your trust by protecting and securing your personal information.
We employ appropriate technical, administrative and physical procedures to protect personal information from unauthorised disclosure, loss, misuse or alteration.
We limit access to personal information to individuals with a business need consistent with the reason the information was provided.
Some of your personal information may be stored on a server in United States of America. If JIM’S otherwise transfers personal information to countries outside Australia, we will only do so in compliance with all applicable Australian data protection and privacy laws.
Information privacy complaints (Privacy Complaint) should be made to the JIM’S Legal Department within 30 Days of the alleged breach occurring.
Privacy Complaints will be included in a Privacy Complaints Register.
A member of the JIM’S Legal Department will investigate the Privacy Complaint under the Chief Operating Officer’s supervision in consultation with any appropriate managers or other personnel.
The JIM’S Legal Department will:
– allow the complaint; or
– allow the complaint in part; or
– decline to allow the complaint; or
– if the complaint is allowed in full or in part, provide a resolution;
Privacy Complaints can be made orally or in writing.
Oral complaints (e.g. complaints over the telephone or in person) can be received by the Chief Operating Officer or his/her delegate (for example, a member of the JIM’S Legal Team) when the complaints are judged by the complainant and the Chief Operating Officer or his/her delegate, as capable of resolution within five working days. A file note will be made of the complaint and the outcome for record keeping purposes. The Chief Operating Officer or his/her delegate may decide to confirm the outcome in writing.
If the Chief Operating Officer or his/her delegate believes that a complaint is complex or requires investigation, then the complainant will be invited to submit a complaint in writing.
The Chief Operating Officer or his/her delegate will assist complainants, if requested or if it appears that the complainant requires assistance in the drafting of the complaint.
We will endeavor to make a decision on all written complaints within 20 working days after the day the complaint was received. Discussion can take place with the complainant for an extension of time if circumstances suggest this is appropriate (e.g. temporary absence of staff relevant to the complaint).
The Chief Operating Officer or his/her delegate will establish a secured register to keep account of the status of Privacy Complaints.
Further advice and assistance is available from the Chief Operating Officer or a member of the JIM’S Legal Team on telephone 131546 or firstname.lastname@example.org.